Sponsorship & Grants Coordinator

Ultimate Staffing is seeking candidates for a long-term, full-time TEMPORARY role for a Sponsorship & Grants Coordinator for a non-profit in Rockville, MD. This position is primarily REMOTE but will require the candidate to go into the office once every two weeks. This position will pay $33-36 per hour depending on experience.

The person in this role will provide efficient and effective management for sponsorships and federal grants administration for in-person and online conferences.

Duties include but are not limited to:

• Establishes guidelines and compliance procedures for conference stakeholders regarding the fundraising (grants and sponsorship) process. Drafts documents and other fundraising resources.
• Provides training to organizer volunteers on the disbursement of sponsorship funds while maintaining spending compliance.
• Guides volunteer conference chairs on grants submission and fundraising practices.
• Maintains records and files for federal and private sponsorship activities. Coordinates efforts with accounting to maintain financial reporting on all federal and non-federal awards and sponsorships. Tracks funds received and pending; notes all sponsor stipulations. Completes and submits post-meeting program and financial reports to federal and non-federal sponsors.
• Manages the sponsor benefits brochure and sponsor contracts/agreements. Handles overall fulfillment of benefits.
• Coordinates the review, assembly, and submission of federal grant applications; provides instructions and guidance to organizers on non-federal grant application requirements/submissions and other funding requests.
• Drafts policies and procedures for screening, selection, notification, and disbursement of federally funded travel awards (pre and post awards).

Requirements:

• 3-5 years grant/ sponsorship administration and reporting experience
• Knowledge and ability to apply for conference funding from NIH, foundations, and corporations
• Ability to meet deadlines and retain composure in stressful situations
• Sponsorship/Fundraising techniques and strategies and budget preparation skills
• Skilled in MS Office, Adobe, and database management and experience with project planning/ sharing software, a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.