Program Coordinator

PLEASE visit our website to view the full job description and announcement: https://www.cooperhouse.org/careers     

Position Title:                  Program Coordinator

Apply by:                         Friday, July 12, 2024, at 5 pm PDT

Reports to:                      Training and Consultation Program Director

Preferred start date:     August 26, 2024

Position type:                  This is a 0.75 FTE, 32 hours/week, hourly, non-exempt position.

Wages:                              $30.40-37.78/hour at 32 hours/week.

APPLICATION PROCESS and INSTRUCTIONS:

Please submit materials by Friday, July 12, at 5 pm PDT:

1. A one-page résumé that summarizes your relevant professional, academic, and volunteer experiences.

2. A cover letter that shares your professional interests and passions and summarizes why this opportunity is a good fit for your experience and skills.

Email your application as a single PDF (cover letter and resume combined in one document). Title the PDF with your full name and application materials (i.e. Simone Jones application materials). Email the PDF as an attachment to Soo Kim at skim@cooperhouse.org. In the subject line of your email, indicate your name and the position you are applying to (i.e. Simone Jones-Program Coordinator).

Applicants should plan to be available for an in-person or Zoom interview between July 24 and August 2, 2024.

Cooper House is an Equal Opportunity Employer. People of color and people of all gender identities and sexual orientations are strongly encouraged to apply. Bilingual skills are highly desired, especially in Spanish/English.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Putting our values into action, we strive to ensure young children and the people who care for them can access support within a just and equitable community. We are in an intentional process of building a diverse and inclusive organization. Highlights from recent years include launching a FAN (Facilitating Attuned Interactions) grant program, providing FAN en Español, allocating resources so BIPOC staff can access individual reflective consultation with BIPOC providers, and conducting a welcoming and belonging environmental review of our buildings.

The field of Infant and Early Childhood Mental Health emerged within the institutions and culture of a deficit-based medical model that perpetuates oppression and pathologizes symptoms of trauma. One of our strategies to disrupt this status quo is to elevate the voices of staff, clients, and participants most impacted by oppression. We are also building a team where staff with more privilege are expected to hold humility and share power. The diversity of our team does not currently match the diversity of our clients, participants, and the region that we serve, though we are making progress.

We expect that all team members live out diversity, equity, and inclusion values in their practice. Cooper House Equity and Social Justice Team facilitates efforts to increase the capacity of our people, practices, and policies to lead from an intersectional lens of social justice and equity. This team is made up of 11 employees, with a plan that is updated annually to support learning and action by the whole organization.

WORKPLACE ACCESSIBILITY:

The FAN Program Coordinator will be able to arrange a hybrid work schedule with the Training and Consultation Director. As needed or desired, a shared workspace on-site will be provided. Cooper House has two locations that are 167 feet apart in Capitol Hill, Seattle. There are sidewalks in front of both locations, along with ramps built for strollers that are not designed for wheelchair use. One location has an elevator that accesses 3 floors but does not reach the top floor. The other 2-story location does not have an elevator. Cooper House is committed to providing reasonable accommodations so employee(s) will not need to access the top floor of both buildings.

POSITION OVERVIEW:

Cooper House is seeking a highly motivated and organized candidate to support our organization as we work to train early learning professionals across four states in the FAN (Facilitating Attuned Interactions) model. This is a unique opportunity to join a team of dedicated and caring professionals at an organization that is a regional leader in the field of infant and early childhood mental health. 

Note: Approximately once a month, the FAN coordinator will travel within Washington, Oregon, and Idaho for FAN in-person trainings. The travel often involves one to three overnight stays.

HOURS/SCHEDULE:

32 hours a week; this is a 0.75 FTE, non-exempt, hourly position. The FAN Program Coordinator will be able to arrange a hybrid and flexible work schedule during regular business hours (M-F 8 am – 6 pm) with the Training & Consultation Program Director, which prioritizes program needs and ability to collaborate with your teams. Some travel will be required for FAN Training, with a schedule agreed upon with the Training & Consultation Program Director.

SALARY AND BENEFITS:

Our benefits include competitive compensation ($30.40-37.78/hour), full medical/vision/dental coverage, paid time off, holidays, and flexible scheduling including the opportunity to choose whether to work from home or the office most days between the hours of 8 am – 6 pm, Monday through Friday. When traveling for trainings, some of your work hours may happen outside of those hours, for example traveling after 6 pm or setting up a training room before 8 am. There will be an initial orientation period of 3-6 months when you would work from the office 3-4 days/week initially, tapering down to fewer days if you wish.

PRIMARY RESPONSIBILITIES:

1.       Support Cooper House team to achieve goals and deliverables of FAN training project which includes providing training to cohorts of early learning professionals throughout Oregon and Washington, Idaho, and Alaska.

2.       Coordinate travel for Cooper House FAN Trainers to each in-person training event.

3.       Coordinate food, travel, venue, and other logistics for each in-person training event to create a welcoming environment for participants that promotes learning and relationship building.

4.       Oversee production of training materials including training notebooks, slides, visual aids, handouts, nametags, and certificates.

5.       Manage the training registration process, creation of training surveys, and other technical aspects of each training.

6.       Act as the on-site coordinator on training days when the training happens in person. This involves acting as liaison with venue and catering staff, managing the welcome/registration table, and supporting Cooper House trainers throughout the day(s).

7.       Act as Zoom host and tech support person on training days when the training is virtual. This involves managing PowerPoint, setting up and launching polls, organizing breakout rooms, supporting trainers and participants who experience technical difficulties, and sharing documents and links.

8.       Support ongoing quarterly team meetings with tasks such as creating PowerPoints, facilitating portions of the meetings, taking written notes, and maintaining task lists.

9.       Support Training and Consultation Director and other FAN Program Coordinators as they maintain correspondence, manage ongoing communication, monitor budget and finances related to contract, and complete project reports.

PLEASE visit our website to view the full job description and announcement: https://www.cooperhouse.org/careers

The job announcement does not constitute a written or implied contract or offer of employment. Cooper House reserves the right to revise or change job duties and responsibilities as the need arises.