BioPhase Solutions specializes in recruiting top talented professionals for the San Diego County Scientific community. We are currently looking for an onsite Accounts Payable/Purchasing Specialist to work for a leading San Diego biotechnology company.
*Must be local to San Diego County and willing to be fully onsite.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Process invoices for accounts payable:
Obtain appropriate approvals and supporting documentation.
Code invoices accurately and ensure timely payments according to payment terms.
Manage payments:
Support preparation and execution of weekly check runs.
Process wire/ACH payments and issue manual checks as needed.
Expense management:
Reconcile corporate credit cards on a monthly basis.
Review and process employee expense reports in accordance with company policies.
Vendor management:
Research and process vendor claims related to invoice payments.
Maintain positive relationships with vendors.
Financial accuracy:
Review, investigate, and correct errors or inconsistencies in financial entries and A/P documentation.
Proactively identify and resolve discrepancies to ensure accurate data and quality processing.
Purchase orders and procurement:
Process requisitions for purchase orders using the Point Purchasing system.
Ensure proper documentation (e.g., agreements, quotes) is included for large or special item orders.
Administrative tasks:
Maintain vendor payable files and related document files.
Ensure accurate expense allocation on employee expense reports.
Completion of an Associate's degree in Accounting or a related field, or an equivalent combination of training and experience or 3+ years of experience in accounts payable, or a recent degree in Accounting.
Experience using expense reporting platforms.
Familiarity with accounting software is a must.
Proficient in MS Suite, specifically Excel and Word.
*Prior work experience in the pharmaceutical, biotech or life sciences industry a plus
*Experience using Point Purchasing or similar accounts payable software preferred
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing, Purchasing, and Finance
Industries
Biotechnology Research
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