added information around becoming a Hostign Team Rep

team-reps.md

@@ -1,10 +1,10 @@
 # Team Reps
 
-The WordPress initiative boasts a global array of contributors who engage in coding, support, translations, event organization, documentation writing, plugin and theme reviews, among other roles that shape the essence of the project.
+The WordPress initiative boasts a global array of contributors engaged in a variety of roles, ranging from coding and support to translations, event organization, documentation writing, and plugin and theme reviews. These diverse roles contribute significantly to the project's ongoing success and development.
 
-These participants are organized into specific project teams. Every team has a dedicated space on the make.wordpress.org network to discuss and share updates about their contributions.
+These participants are organized into specific project teams, each of which has a dedicated space on the make.wordpress.org network for discussing and sharing updates about their contributions.
 
-It's essential for each team to select, minimally, two Team Representatives. These representatives act as the voice of the team to the larger project, ensuring concerns are brought forward and tackled appropriately, and also facilitating collaborations between teams.
+It's essential for each team to select at least two Team Representatives. These representatives act as liaisons between their respective teams and the larger WordPress project, ensuring that concerns are appropriately voiced and addressed, and facilitating collaborations between teams.
 
 More Information about [Team Reps: the Title, Responsibilities...](https://make.wordpress.org/updates/team-reps/)
 
@@ -29,18 +29,28 @@ A Team Rep, specifically from the Hosting team, acts as the voice and ambassador
 
 1. **Representation:** The Team Rep acts as the primary point of contact for the Hosting Team, representing their interests, challenges, and achievements to the larger WordPress Community.
 
-2. **Information Exchange:** They serve as a conduit for communication, exchanging crucial information with other team representatives and with the leadership of the WordPress project.
+2. **Information Exchange:** The Team Rep acts as a conduit for communication, facilitating the exchange of crucial information, such as project updates and strategic decisions, with representatives from other teams and the leadership of the WordPress project.
 
-3. **Meeting Facilitator:** The Team Rep makes sure that the weekly team meetings are prepared and take place. This includes the encouragement of other team members to participate in the agenda creation, collection of topics and facilitation of the meeting. All members of the team can run the meeting, not only the team reps. 
+3. **Meeting Facilitator:** The role of the Team Rep includes ensuring that the weekly team meetings are conducted as scheduled. Their responsibilities involve encouraging team members to contribute to the creation of the agenda, collecting topics for discussion, and facilitating the meeting itself. Importantly, the role of Meeting Facilitator is not limited to Team Reps; any team member is eligible to run the meeting.
 
-**Rep Responsibilities**
+**Team Rep Responsibilities**
 
 - **Rotation of Duties:** The Hosting team ensures that there are at least two Team Reps. Ideally, one rep takes on the primary responsibilities for the first half of the term, while the other serves in a backup capacity. In the second half of the term, the roles switch. This structure ensures continuity, as the backup rep has spent about three months learning the nuances of the role before taking the primary responsibilities.
 
 - **Monthly Updates:** The primary Team Rep shoulders the responsibility of posting a monthly update of the Hosting team's activities on the Make/Updates blog. This update might include progress reports, challenges faced, and any other critical developments. Furthermore, they must highlight any issues or concerns that other teams within the community need to be cognizant of. In the event the primary rep is unavailable to post the update, the backup rep must ensure it's done. A lapse of updates spanning 3 months will result in the need to appoint new reps who can maintain these duties.
 
 - **Quarterly Reports:** All teams, including Hosting, are encouraged to contribute to a quarterly progress report. This report comprises details such as contact points within the team, the team's current and most recent priorities, challenges they're navigating, and their most noteworthy achievements.
 
+**The Team Rep Voting Procedure**
+In order to maintain transparent and democratic governance within the Hosting Team, a structured voting process for selecting Team Representatives is in place. The current running Hostin Team Reps are responsible for this process. This process unfolds annually and consists of distinct phases: the nomination period and the voting window.
+
+- **Nomitation Phase:** The nomination period typically takes place in December of each year. During this phase, any active member of the Hosting Team can either nominate themselves or recommend a colleague for the Team Rep position. The Hosting Team will publish a "Call for Nominees" on make.wordpress.org/hosting, where everyone can comment with their nominations. If preferred, nominations can also be sent anonymously to a trusted Team Rep via Direct Messages on Slack.
+
+- **Voting:** Following the conclusion of the nomination period, a two-week voting window is opened. All active Hosting Team members are encouraged to cast their vote for their preferred candidates within this timeframe. The hosting team will create a survey to collect those votes anonymized and will publish the results afterwards on make.wordpress.org/hosting. 
+
+After the voting period concludes, the nominees with the most votes are contacted to confirm whether they wish to accept the Team Rep role. Once confirmations are received, the new Team Reps are officially announced on make.wordpress.org/hosting.
+
+
 ### Project Leads
 
 In the diverse and collaborative environment of the WordPress Community, each team is involved in various projects to help make WordPress better for all its users. Within the Hosting Team, a crucial role exists: the Project Lead.