Site Contracts and Grants Manager - REMOTE, USA

Overview

We are currently searching for a skilled professional to join a well-known client’s team as a remote Contracts and Grants Manager. Their work will have a direct impact on the organization and the larger clinical industry, making this an amazing career opportunity.

The Contracts & Grants Manager is responsible for creating, collaborating, and negotiating investigator budgets and contracts, and processing grant and non-grant payments in accordance with the site contractual agreement. This role is also the primary payment contact for clinical study sites.

Responsibilities

Under the direction and as requested by the the sponsor CPMs, the Contracts and Grants Manager may:

• Assists with the development of Investigator/Institution contracts and site budgets
• Provides investigator grant estimates for RFPs, upon request
• Supports site budget negotiations and payment terms as needed
• Provides strategic insights in the development and negotiation of site budgets, contract terms, and ancillary documents (including their respective parameters)
• Primarily responsible for negotiating all investigator budgets and contracts with potential sites, as well as any applicable ancillary agreements
• Responsible for timely status updates of site budgets and contracts with key stakeholders
• Responsible for regular financial forecasting of Investigator grants based on study/subject updates
• Manages and tracks all investigator budgets, contracts, and ancillary documents from the initial request through the contract lifecycle, from contract generation, to negotiation, approval, execution, and archival
• Maintains CTMS and eTMF for filing executed agreements and relevant correspondence for prompt retrieval and tracking relevant dates
• Oversees site payment platform set-up and management on assigned studies
• Serves as the primary contact for sites regarding payment questions or updates
• Processes and executes timely and accurate payment to the sites
• Collects site documentation for pass throughs
• Reconciles all study payments on a routine basis
• Actively engages in issue resolution and invoice reconciliation as needed
• Provides site payment documentation for audits, as requested
• Generates site payment reports for project team review
• Completes final site budget reconciliation at end of study
• Supports study CPMs with vendor/HCP contract/amendment processing, Purchase Request and Purchase Order setups and reconciliations, in collaboration with the “the sponsor” Contracts and Accounts Specialist, as needed
• Liaises with sites and study CPMs to resolve any site payment issues
• Tracks payments and provide overall maintenance of the payment system
• Sets up and maintains payment tracking and study finance files in CTMS
• Develops reporting and analysis tools as needed for assigned studies
• Responsible for ad hoc reporting as well as analysis of financial information for assigned studies
• Reviews existing data, challenges assumptions, and performs gap analysis to provide strategic and actionable recommendations upon request from “the sponsor”
• Develops and provides complete financial information and prepares month-end detailed financial statements and quarterly financial forecasts for assigned studies
• Reviews financial statement variances (actuals vs. forecasts/budget) with study team
• Develops financial KPIs to track key initiatives and incorporate into processes
  
  

Experience

• 6-10 years of financial planning and analysis experience
• Previous experience in pharmaceutical environment (industry or CRO) with basic knowledge of clinical studies
  
  

EDUCATION

• Bachelor’s degree in Finance, Accounting, Economics, or Similar Field Required; MBA or Masters in Finance or Accounting preferred; CFA or CPA a plus
  
  

Minimum Requirements

• Solid understanding of finance and accounting concepts and best practices
• Demonstrated ability to develop and analyze data and present findings to upper management
• Exceptional analytical skills, presentation skills, willingness to question variances, and have a high level of maturity and discretion
• Expertise with the clinical trial site contracting, budget negotiations, and payment processes
• Knowledge of grant preparation software
• Strong financial analysis, cash flow management, budgeting, forecasting, and planning skills
• Ability to work under pressure, deliver outcomes, and meet deadlines
• Demonstrated critical thinking skills, detailed-oriented, ability to plan, coordinate and prioritize multiple activities in a fast paced and dynamic environment
• Excellent organizational and time management skills
• Excellent communication / writing skills
  
  

Qualifications

• Strong computer skills with an ability to access and leverage technology alternatives
• Proficiency with Microsoft (Word, Excel, Power Point)
• Ability to handle confidential information and materials in an appropriate manner, and in accordance with organizational policy, proper business practice, and/or appropriate external regulation/governance
• Ability to work within a team environment and to clearly communicate with others (cross-functional internal personnel and external customers)
• Self-motivated, quick to learn, proactive, and flexible
• Excellent organizational skills and good attention to detail
• Flexibility in work hours as necessary (will work with global study team members)
• Must be fluent in English
  
  

To Be a Best-fit Your Strengths Must Include

• Strong Communicator. You will have extensive correspondence that relies on you being conversant in regulatory guidelines and clinical terminology.
• Organized. You’re an efficient time manager and can handle the pressure of meeting multiple strict deadlines.
• Ability to work independently and with a team: You will be collaborating and often contributing to discussions amongst internal teams; you also work effectively without a lot of support or structure.
• Problem-Solvers. As an action-oriented self-starter, you’re eager to apply your expertise in diagnosing inefficiencies, determining root causes, and recommending solutions to complex challenges.
• Personable. You establish and nurture highly effective relationships with colleagues and key stakeholders that support and advance project goals and objectives.
• Credible. Detailed understanding of clinical methodologies and providing sound analytical support, you quickly establish credibility as a reliable resource.
  
  

About Advanced Clinical

Advanced Clinical is an award-winning clinical development organization that provides global services including CRO, Functional Support, Quality & Validation, Patient Recruitment and Retention, and Strategic Talent Acquisition solutions for pharmaceutical, biopharmaceutical, biotechnology, and medical device organizations. Our mission is to deliver a truly better clinical experience for our clients and candidates. To learn more about Advanced Clinical which has been named to Chicago Tribune’s Top Workplaces, Chicago’s Best and Brightest Companies, and Best of Staffing Talent & Client, visit http://www.advancedclinical.com.

Regarding your application

Please know that every completed application is carefully reviewed by the Advanced Clinical recruitment team. We understand the time commitment that is needed to prepare an application, so we respect your effort by thoughtfully reviewing and responding to each application. In return, we ask for your patience as careful review takes time, and we may not be able to respond to every application immediately.

It is Advanced Group’s practice not to discriminate against any employee or applicant because of sex, race, color, age, national origin, religion, gender, gender identity/expression, sexual orientation/sexual preference, pregnancy/maternity, genetic information, marital status, physical/mental disability, medical condition, military/veteran status, or any other basis protected by applicable federal, state, or local law. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter so that we can discuss the appropriate alternatives available. 509564