Hawke was founded on the idea that every modern business needs a CMO-level expert to lead digital marketing efforts. We customize data-driven, performance-focused solutions to help launch, scale, and invigorate businesses of all sizes, industries, and revenue models. We’re shifting the agency paradigm by putting client success ahead of our own. We’ve been featured in Forbes, Entrepreneur, INC, Business Insider, and CNN, and we can boast clients such as Red Bull, Verizon, Evite (and many, many more). We work hard and collaborate to create our dynamic culture.
Job Summary:
We are seeking a Payroll & Benefits Specialist to become an integral part of our people operations team! We won’t beat around the bush, at Hawke we don’t expect you to run - we expect you to soar. We’re looking for self-starting, energetic individuals to help power our rapid development and growth, taking Hawke to new heights daily. As a Payroll & Benefits Specialist, you will work closely with the People and Finance teams to ensure our staff gets paid accurately and on time! This is a hybrid role out of our Boise office.
Responsibilities For Payroll Specialist
Process semi-monthly payroll for all employees (165) in the USA & Canada ensuring accuracy, compliance, and timely distribution.
Maintain and update payroll records and reports for employee compensation, deductions, bonuses, benefits, and taxes.
Enroll new employees in the payroll system and update payroll records for any salary, benefits, and employment status changes.
Administer the timecard system, time and attendance policy, and paid leave policy for all employees to ensure accurate payroll.
Ensure compliance with all applicable state and federal wage and hour laws.
Prepare and submit tax reports, including W-2s, W-4s, and other tax forms as necessary.
Stay up-to-date with new tax laws and regulations that may affect payroll and benefits.
Work with HRIS vendor to ensure state tax compliance, account setup, rate adjustments, and mail communications.
Administer employee benefits programs such as retirement plans, medical, dental, vision, life insurance, short-term and long-term disability, and wellness programs.
Coordinate with finance to reconcile benefits statements and ensure accurate billing.
Liaise with benefits vendors and service providers to maintain good working relationships and negotiate benefits plans as needed.
Work with Third-party leave management to ensure compliance with local and federal laws.
Deliver benefits orientations and informational workshops for employees.
Coordinate with external auditors and prepare materials for auditing purposes.
Evaluate current payroll and benefits procedures and recommend improvements.
Answer employee questions and troubleshoot issues related to payroll, and benefits.
AdHOC projects as needed
Qualifications
Associate's or bachelor's degree in Business, Accounting or Human Resources preferred (can be substituted for years of experience)
3-5 years of experience in payroll and benefits administration.
Proven experience in a payroll position in a fast-paced environment required
Proficiency working with HRIS (preferably Paycom)
Strong knowledge of tax, wage laws, and payroll processing USA. Canada and UK are a plus.
Good understanding of the common fiscal procedures
Excellent verbal and written communication skills
Strong computer literacy including Microsoft Office and Google Suite applications
Exceptional multitasking and organizational skills
Able to work effectively with minimal supervision
Physically able to work seated in front of a computer for long hours at a time
Certification as a Payroll Professional (CPP) or benefits certification (e.g., CEBS) is a plus
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Industries
Advertising Services
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