Operations Manager- Home Health and Palliative Care Services
Operations Manager- Home Health and Palliative Care Services
HealthFlex Home Health & Hospice
Oakland, CA
See who HealthFlex Home Health & Hospice has hired for this role
Description
About HealthFlex: Looking to make a difference? Join a team founded by nurses, where empathy is our driving force. At our agency, we believe healing happens best in the comfort of home, allowing patients and their families to cherish their time together. As one of the nation's largest privately owned agencies, we're dedicated to serving communities across the San Francisco Bay Area, North Bay, Central Valley, and the Greater Sacramento Area. If you're passionate about delivering exceptional care and making a meaningful impact, we'd love to have you on board.
Position Summary: The Operations Manager for Home Health Services will lead the charge in optimizing and streamlining our critical operational areas: supplies, physician orders, Durable Medical Equipment (DME), medical records, and rehospitalization tracking. Your role will be pivotal in upholding the highest standards of patient care and driving operational excellence. This is a multisite manager who oversees operations primarily at our Oakland location, with additional responsibilities at our offices in San Jose, Burlingame, and Fairfield. This position requires frequent travel between these locations, for which mileage reimbursement is provided.
Essential Duties and Responsibilities:
This section describes the essential functions of this role; however, this is not intended to be all-inclusive. Other duties may be assigned, as necessary. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of this job.
Supplies Management:
Requirements
About HealthFlex: Looking to make a difference? Join a team founded by nurses, where empathy is our driving force. At our agency, we believe healing happens best in the comfort of home, allowing patients and their families to cherish their time together. As one of the nation's largest privately owned agencies, we're dedicated to serving communities across the San Francisco Bay Area, North Bay, Central Valley, and the Greater Sacramento Area. If you're passionate about delivering exceptional care and making a meaningful impact, we'd love to have you on board.
Position Summary: The Operations Manager for Home Health Services will lead the charge in optimizing and streamlining our critical operational areas: supplies, physician orders, Durable Medical Equipment (DME), medical records, and rehospitalization tracking. Your role will be pivotal in upholding the highest standards of patient care and driving operational excellence. This is a multisite manager who oversees operations primarily at our Oakland location, with additional responsibilities at our offices in San Jose, Burlingame, and Fairfield. This position requires frequent travel between these locations, for which mileage reimbursement is provided.
Essential Duties and Responsibilities:
This section describes the essential functions of this role; however, this is not intended to be all-inclusive. Other duties may be assigned, as necessary. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of this job.
Supplies Management:
- Oversee the inventory management system to ensure a consistent supply of necessary medical and office supplies.
- Ensures that medical supply orders are processed timely and accurately to avoid patient care disruptions.
- Coordinate with vendors and suppliers to procure high-quality materials at cost-effective prices.
- Implement and monitor processes for tracking and managing supply orders to prevent shortages or overstocking.
- Oversee the end-to-end process of physician orders, ensuring accuracy, timeliness, and compliance with all regulatory requirements.
- Develop and implement standard operating procedures (SOPs) for processing physician orders.
- Monitor the workflow and workload of staff involved in order processing to ensure optimal productivity and efficiency.
- Collaborate with physicians, nursing staff, and administrative teams to resolve any issues related to physician orders.
- Ensure all physician orders are documented accurately in the electronic health record (EHR) system.
- Manage the acquisition, maintenance, and timely distribution of Durable Medical Equipment.
- Ensure all DME complies with regulatory standards and is properly sanitized and maintained.
- Coordinate with clinical staff to ensure timely delivery and setup of DME for patients.
- Ensure all patient records are accurately maintained, securely stored, and easily accessible to authorized personnel.
- Implement electronic health record (EHR) systems and ensure compliance with HIPAA and other relevant regulations.
- Oversee the timely and accurate documentation and filing of patient information.
- Develop and implement systems for tracking patient rehospitalizations.
- Analyze data to identify trends and develop strategies to reduce rehospitalization rates.
- Collaborate with clinical staff to ensure post-discharge follow-up and continuity of care.
- Supervise and mentor the operations team, providing guidance and support to ensure high performance.
- Conduct regular performance evaluations and provide opportunities for professional development.
- Foster a collaborative and positive work environment.
- Responsible for managing direct reports across multiple office locations, with regular travel required to each site to maintain strong working relationships and conduct onsite observations
- Continuously evaluate operational processes and identify areas for improvement.
- Implement best practices and innovative solutions to enhance efficiency and quality of service.
- Stay updated with industry trends and regulatory changes to ensure compliance and operational excellence.
- Prepare and present regular reports on operational performance to senior management.
- Facilitate effective communication between departments to ensure cohesive and efficient operations.
- Address any operational issues promptly and effectively.
- Supportive Case Managers: Work alongside supportive and knowledgeable Registered Nurses
- Your time matters: We minimize your drive time by providing a territory radius of 5-10 miles, dependant upon location
- We value life/work balance: Flexible scheduling and autonomy managing your own hours
- Committed to your success: You will undergo an extensive, individualized, structured and ongoing training program to develop your skills allowing you to provide industry leading patient care
- Communicate with ease: Industry leading and easy to use documentation and technology solutions help to streamline communication
- Compensation:
- Industry leading compensation
- Mileage paid at the federal rate of $.655
- Paid parking and bridge tolls
- Compensation is determined by the following factors; experience, knowledge, skills, location, as well as internal equity and alignment with market data.
- We offer a variety of health plans to meet your needs; including HSA and FSA options
- Health benefits are inclusive of dependent coverage, medical, dental and vision
- Generous PTO and Paid Holidays so you can enjoy a work/life balance
- Healthy 401K matching and participation begins after 90 days of employment
- Access to Relias our learning platform where you can obtain free CEU courses
- Employee Assistance Program
- Rewards program where points are redeemed for gifts of choice
- Other perks such as Pet Insurance and discounts to a variety of services
- Starting salary will range from $90,000 to $100,000
- This position is eligible for an annual bonus of up to 5% of base compensation.
- Compensation is determined by the following factors; experience, knowledge, skills, location, as well as internal equity and alignment with market data.
- 5 time winner of “Best & Brightest Places to Work”
- 5 time winner of “Inc 500 Fast Growing Companies”
- Winner of “Better Business Bureau Torch Award”
- 4.6 Star Glassdoor Rating
- 4-5 Star Medicare Quality Rating
Requirements
- Bachelor's degree in Healthcare Administration, Business Administration, or related field desired
- Minimum of 5 years of experience in healthcare operations, preferably in a home health setting.
- Strong organizational, analytical, and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Proficiency in EHR systems and Google Suite.
- Familiarity with regulatory requirements, HIPAA compliance, and healthcare industry standards.
-
Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Management and Manufacturing -
Industries
Hospitals and Health Care
Referrals increase your chances of interviewing at HealthFlex Home Health & Hospice by 2x
See who you knowGet notified about new Operations Manager jobs in Oakland, CA.
Sign in to create job alertSimilar jobs
People also viewed
-
Service Operations Manager
Service Operations Manager
-
Global Service Operations Manager
Global Service Operations Manager
-
Customer Service Support Manager
Customer Service Support Manager
-
Assistant Service Operations Manager
Assistant Service Operations Manager
-
Operations Support Manager
Operations Support Manager
-
Field Service Operations Manager
Field Service Operations Manager
-
Operations Support Manager
Operations Support Manager
-
Senior Operations Manager - Service
Senior Operations Manager - Service
-
Operations Support Senior Manager
Operations Support Senior Manager
-
Senior Customer Service Manager - Food Manufacturing
Senior Customer Service Manager - Food Manufacturing
Looking for a job?
Visit the Career Advice Hub to see tips on interviewing and resume writing.
View Career Advice Hub