HR Associate

Organization Overview

The Ali Forney Center (AFC) is dedicated to protecting LGBTQ+ youth from the harms of homelessness and empowering them with the tools needed to live independently. Founded in 2002, AFC provides comprehensive services including housing, healthcare, and educational support to over 2,000 youth annually. AFC's mission is to create an affirming and supportive environment where LGBTQ+ youth can thrive.

Schedule: Monday - Friday, 9am to 5pm, 1 remote day per week

Position Summary

The HR Associate plays a critical role in supporting the HR department in various functions, including recruitment, onboarding, employee relations, training, and administrative tasks. This role ensures that HR operations run smoothly and that AFC staff are well supported, helping to foster a positive and inclusive workplace culture.

Key Responsibilities

Recruitment and Onboarding

• Post job vacancies on various job boards and AFC’s career page.
• Screen resumes and schedule interviews.
• Coordinate the onboarding process for new hires, interns, and volunteers including orientation sessions, paperwork, and system setup.
• Conduct background checks and reference verifications. Employee Relations
• Act as a point of contact for employee inquiries, regarding HR policies, procedures, and benefits, address or direct them accordingly.
• Assist in resolving employee issues and escalate them to the appropriate HR Manager when necessary.
• Support the implementation of employee engagement initiatives and events.
• Conduct exit interviews and report findings to the management team quarterly. HR Administration
• Maintain accurate and up-to-date employee records in the HRIS system.
• Prepare and process HR documents such as employment contracts, termination letters, and change of status forms.
• Assist with payroll processing and ensure timely and accurate submission of payroll information.
• Manage the HR email inbox and respond to employee queries promptly. Compliance and Reporting
• Ensure compliance with federal, state, and local employment laws and regulations.
• Assist in the preparation of HR reports and metrics for management.
• Support the HR Manager in conducting internal audits and compliance checks.
• Process annual distribution of wage notifications, confidentiality & code of conduct forms.
• Manage and ensure that all annual physicals are up to date.
• Ensure employee performance evaluations are up to date.
• Prepare files for auditing and ensure files are in accordance with DYCD/OFCS guidelines.
  
  

Training and Development

• Assist with coordinating logistics for training sessions and workshops.
• Maintain training records and track employee participation in training programs.
• Assist in developing training materials and resources. Special Projects and Initiatives
• Support HR initiatives and projects, such as diversity and inclusion programs, performance management, and employee recognition programs.
• Participate in team meetings and contribute to HR strategy and planning discussions.
  
  

Qualifications

Education: Bachelor’s degree in Human Resources, Business Administration, or a related field preferred or relevant experience.

Experience: Experience in a nonprofit or social services environment.

Skills

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with HRIS systems (e.g., ADP, Paycom) is a plus.
• Ability to handle sensitive and confidential information with discretion.
• Detail-oriented with strong problem-solving abilities.
  
  

Salary: $50,000 - $70,000

FLSA Status: Full Time, Non-Exempt

Reports To: HR Generalist

Department: Administration

Schedule: Monday - Friday, 9am to 5pm, 1 remote day per week