Grants Assistant

Assists with routine accounting and financial functions for Grants & Contracts. Prepares routine documentation, verifies collected data, maintains documentation and databases as well as rosters and distribution lists. Assists with budgetary functions.

Med-Medicine

The University of Pittsburgh is seeking a Grants Assistant for the Department of Medicine. The incumbent will be responsible for assisting Research Administrators with the management of grants and contracts in a large research department. This will include accurately maintaining budget information and personnel funding distributions in the department’s accounting system, updating effort in the University accounting system, and creating and managing the electronic grant files for research grants. This position will also assist in the preparation of reports meetings between the administrators and faculty.

This is an exciting opportunity for highly organized and efficient professionals who are looking to jump start their career in academic administration. The Department of Medicine is committed to career-pathing and mentoring self-motivated candidates. The University provides a generous graduate tuition benefit program to those interested in investing in their education and professional development. This position requires a well-organized and detail-oriented individual with the ability to utilize automated accounting systems, Excel, and databases. This position requires ability to work independently and manage multiple tasks simultaneously.

Essential Functions

• Assists with routine accounting and financial functions for Grants & Contracts.
• Prepares and organizes routine documentation for applications, progress reports, financial statements, and other related reports; monitors deadlines and compliance with guidelines and regulations.
• Collects, verifies, and disseminates information and data needed to write grants, contracts, and reports; communicates routine financial information regarding accounts, balances, expenses, and other related funding information.
• Creates and maintains spreadsheets, records, and databases; maintains contact rosters and email distribution lists.
• Assists with budget preparations and reviews.
  
  

Physical Effort

Sedentary position with minimal physical effort.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category

Full-time regular

Job Classification

Staff.Grants & Contracts Assistant

Job Family

Research

Job Sub-Family

Grants & Contracts

Campus

Pittsburgh

Minimum Education Level Required

High School Diploma/GED

Minimum Years Of Experience Required

1

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

To Be Determined Based On Qualifications

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable