The selected candidate must have current work authorization in the United States. This position is not eligible for Visa Sponsorships.
ORGANIZATIONAL SUMMARY:
Morsani College of Medicine (MCOM) Business Office is responsible for the allocation, distribution, and management of all source revenues at the Morsani College of Medicine and USF Health Vice President's Office. Responsible for consolidation of financial reporting for USF Health. The MCOM Business Office provides support and services to the MCOM in the form of financial, budgetary, compliance, faculty state and federal effort reporting, Common Pay Source, billing & reconciliation, pay distribution, dean's academic and other faculty practice plan interfaces, funding commitments, rate analysis, deposits and tuition accounting as well as accounting services. We serve COM faculty, staff, and students.
POSITION SUMMARY:
Reconciles monthly chartfield/account ledgers from the various University financial systems to the source documents, including State and University Medical Services Association (UMSA) funding sources. Reviews personnel appointment forms to ensure compliance, particularly with Sponsored Research guidelines. Periodically conducts projections based on available data and makes recommendations to administration and faculty regarding the transfer of allocations/expenditures between budget categories to comply with Federal, State and University fiscal policies. Works with various departments in the area of fiscal management.
RESPONSIBILITIES:
Review, classify, and process UMSA purchase orders, travel purchase orders, contracts, and new vendor set up using CODA financial system through the UMSA Dean's Academic Support Fund. Run monthly accounts payable reports using the UMSA Cognos reporting system to review the payment status and issues.
Reconcile monthly chartfield ledgers from the various University financial systems to the source documents for various areas including USF Health VP, College of Medicine Dean, as well as departments whose fiscal functions have been assumed by the MCOM Business Office; as well as those services supported through auxiliary funds. Consults with Purchasing and Financial Services to resolve discrepancies in the reconciliation process; and prepares financial statements/reports for administration. The completed monthly reconciliations includes projections based on available data and will make recommendations to administration regarding the transfer of allocations/ expenditures between budget categories to comply with University fiscal policies.
Reconcile Procurement Card transactions for cardholders from various areas including USF Health VP, College of Medicine Dean, as well as departments whose require assistance with fiscal functions by the MCOM Business Office, consistent with guidelines and regulations related to the Procurement Card program, compliance and funding source.
Prepare payroll certifications for the Morsani College of Medicine Business Office and assist other departments in the Morsani College of Medicine, audit/record keeping of leave for the Morsani College of Medicine Business Office using the GEMS ALT System.
Develop training for MCOM departments on current rules and regulations of the Dean's Academic Support Fund (DASF) to ensure the departments are within compliance when utilizing DASF funds. Continually seek ways to improve departmental efficiencies via DASF payment processing.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor's degree in Accounting, Finance or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of professional related experience; or a Bachelor's degree in no specific required field and two years of fiscal related work experience.
FLSB1310 equivalency:
Four years of directly related experience can be substituted for a Bachelor's degree.
PREFERRED:
Experience with MS office including MS Excel and Word.
SPECIAL SKILLS/TRAINING:
Proficiency in GEMS, FAST, Microsoft Office, UMSA & USF policies and procedures. General accounting skills.
Information for Applicants
This position is subject to a Level 1 criminal background check.
The selected candidate must have current work authorization in the United States. This position is not eligible for Visa Sponsorships.
Job Opening Number: 37387
Posting Date: 07/09/2024
Posting End Date: 07/16/2024
How To Apply
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Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).
Work Location
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USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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