Executive Assistant

Executive Assistant

Location: Chicago, IL

F1 Arcade is on a mission to create the most memorable and competitively thrilling hospitality experiences, globally. F1 Arcade is a partnership with Formula 1 that creates a next-level competitive socializing experience. It brings immersive state-of-the-art F1 racing simulation to a mass audience with outstanding food and beverage.

We are seeking a highly organized and adaptable Executive Assistant to support our dynamic team. This role is pivotal in ensuring efficient operations and seamless project management across various aspects of our business. The ideal candidate thrives in a fast-paced environment, excels at problem-solving, and exhibits a proactive approach to handling responsibilities.

Key Responsibilities:

Systems Implementation and Management:

- Develop and implement systems and procedures to streamline operations and enhance efficiency.

- Maintain and update organizational tools, databases, and project management software.

Follow-Up and Follow-Through:

- Ensure thorough follow-up and follow-through on tasks, projects, and action items across the business.

- Track progress and deadlines to keep projects on schedule.

Adaptability and Change Management:

- Adapt quickly to changing priorities, projects, and business needs.

- Effectively navigate and thrive in a dynamic and fast-paced environment.

Problem-Solving and Ownership:

- Take ownership of tasks and projects, proactively finding solutions and overcoming challenges.

- Anticipate risks and issues and implement preventive measures.

Self-Management and Initiative:

- Demonstrate initiative in identifying areas needing attention or improvement.

- Work independently to prioritize tasks and manage workload efficiently.

Flexible Availability:

- Maintain flexibility in working hours to accommodate evolving business requirements.

- Be available as needed to support urgent projects or time-sensitive tasks.

Sense of Urgency and Professionalism:

- Demonstrate a sense of urgency in addressing tasks and requests.

- Maintain a professional and composed demeanor while delivering results promptly.

Qualifications:

- Proven experience as an Executive Assistant, Project Coordinator, or similar role in a fast-paced environment.

- Strong organizational and time management skills with the ability to multitask and prioritize effectively.

- Excellent communication skills, both written and verbal.

- Proficiency in productivity tools such as Microsoft Office suite, Sharepoint and project management software.

- Ability to work autonomously and as part of a team, with a high level of integrity and professionalism.

- Bachelor’s degree in Business Administration, Project Management, or related field preferred, but not required.

Become a key player in revolutionizing entertainment and hospitality experiences globally. Apply now and be part of our journey at F1 Arcade!