Executive Assistant

About Us:

Delphia is a biotechnology company on a mission in the service of patients to pioneer an entirely new field of cancer biology, Activation Lethality, that targets cancer’s vulnerability to oncogene overactivation. Together, we are working to advance first-in-class targeted cancer medicines that can provide better and more durable outcomes for patients, particularly where drug resistance is observed. Partnering together in a supportive, open, and collaborative environment, we share a sense of purpose, urgency, and commitment to patients to approach cancer biology through a different perspective and to establish Activation Lethality as the next wave of oncology therapeutics.

The Difference You’ll Make

Delphia is searching for an Executive Assistant to join the team! The Executive Assistant will be responsible for supporting the CEO, managing a wide range of administrative and executive support-related tasks. The ideal candidate with be proactive, highly professional, and capable of prioritizing tasks in a fast-paced start-up environment.

What You’ll Do:

• Provide direct calendar management to the CEO, including scheduling meetings, and speaking engagements.
• Ensure all details are accurate, anticipate conflicts, resolve scheduling issues, and prioritize items based on urgency.
• Organize and prepare for key organizational meetings.
• Plan logistical arrangements for Board of Directors meetings including scheduling, preparing agendas, and distributing materials.
• Coordinate schedules with external parties for CEO and Leadership Team members.
• Build and support relationships internally to support and coordinate initiatives as needed.
• Arrange travel plans including air, hotel, and ground transportation for CEO; provide ad hoc travel support for broader Leadership Team.
• Handle confidential information with discretion and professionalism.
• Complete a variety of special projects.
• Other duties as assigned.

What you bring:

• Bachelor’s degree in business administration, Communications, or a related field preferred.
• Previous experience working within the biotech / pharmaceuticals industry highly preferred.
• 3-5 years of prior experience in supporting senior executive or team, support of C-level executives preferred.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to thrive in a fast-paced, dynamic environment with competing priorities.
• Proactive approach to problem-solving and decision-making.
• Excellent communication skills and experience in managing complex calendars.
• Ambitious team-player with a mindset for excellence.
• Flexibility to adapt to changing priorities and responsibilities.
• Outstanding time management and organizational skills with superior attention to detail.
• Demonstrated professionalism and confidentiality.