The Event Coordinator will oversee and assist with organization, planning, and coordination of conferences, meetings, seminars and other events at Museum of the Bible. This position supports a wide array of programs and events in a variety of event spaces, supporting both internal and external clients.
Duties And Responsibilities
Provide event coordination and logistics support for all event spaces as needed and assigned. Retain comprehensive knowledge of event space setup options and capabilities. Work closely with Event Production team and seamlessly collaborate with teams across the organization for flawless event execution. This includes, but is not limited to, Education, Marketing, Exhibits, and Partner Relations teams. Plan and execute special events in conjunction with the catering team. Communicate in a professional, timely, and effective manner to clients, stakeholders, internal, and external partners. Be present and visible during events, and assist staff as needed during functions. Work collaboratively with Events Sales team to understand, communicate, and implement all logistics for internal and external events hosted at Museum of the Bible. Adhere and enforce policies and procedures for the Museum of the Bible event spaces. Ensure compliance with insurance, legal, health and safety obligations. Proactively handle any arising issues and troubleshoot any emerging problems on the event day. Conduct pre- and post – event evaluations and report on outcomes. Assist with other duties as requested by Events Manager.
Education
Two-year college degree; four years preferred.
Skills
Exceptional customer service skills. Work effectively under high-pressure situations. Outstanding verbal communication skills and strong desire to assist and help. Ability to operate effectively as a member of a highly functioning team and pitch in when/where needed in different areas of the museum including but not limited to museum guest services department.
Qualifications
1-2 years of experience in event planning, coordination, and/or hospitality Experience providing “white glove” service to engage customers in an exceptional, flawless experience at every level of interaction. Must be available for flexible and long hours based on business needs, as well as weekend and some holiday availability. Stand for extended period of time and lift 30 lbs. Champion the Museum of the Bible’s mission to invite all people to engage with the transformative power of the Bible. As required, inclusion in official or incidental photographs and videos for MOTB and/or guests.
Seniority level
Entry level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Museums, Historical Sites, and Zoos
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