Administrative Assistant

Position Summary

The Administrative Assistant will be responsible for providing day-to-day support to the office, including, but not limited to the maintenance of all common areas and equipment, mail distribution, and working closely with the Office Manager and Office Services Coordinator to oversee maintenance of the overall facility. This role is also responsible for providing administrative executive support to multiple employees through managing schedules, travel, and expenses.

This position requires an individual who is highly organized, able to juggle multiple tasks simultaneously and does not get easily overwhelmed. We are seeking a team member with a strong customer support skillset who believes “no task is too small.” The Administrative Assistant is a visible role, which requires someone comfortable interfacing with all levels of internal management and staff as well as outside clients and vendors.

This role is based in Austin, TX and is for an immediate start.

Responsibilities

• Maintain all common areas of the office on a daily basis, including kitchens and conference rooms.
• Order and maintain supplies and F&B inventory.
• Sort and distribute mail and packages.
• Support in-office meetings, including setting up conference rooms with materials, catering, and post meeting clean up.
• Coordinate with property management processing work order tickets.
• Support Office Manager with special projects, such as quarterly office team building events.
• Assist with logistics for office lunches, meetings, and trainings.
• Provide administrative support to multiple employees, including managing and coordinating calendars, travel, and expenses.
  
  

Qualifications

• 3+ years proven experience in a busy, fast-paced environment, with professional office services, reception, or hospitality a plus
• Strong attention to detail, ability to follow-through, and excellent organizational skills
• Strong sense of urgency, adaptability, flexibility, and resourcefulness
• The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
• Proven competencies in software applications and programs, particularly Microsoft Outlook; Excel & PowerPoint a plus
• Must possess personal tact, discretion, and good judgment
• Excellent interpersonal, written, and verbal communication skills
• Occasional afterhours work may be required
• Bachelor’s degree a plus
  
  

Company Overview

Vista is a leading global investment firm that exclusively invests in enterprise software, data and technology-enabled organizations across private equity, permanent capital, credit and public equity strategies, bringing an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors, companies, customers and employees. Vista’s investments are anchored by a sizable long-term capital base, experience in structuring technology-oriented transactions and proven, flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future – a healthier planet, a smarter economy, a diverse and inclusive community and a broader path to prosperity. Further information is available at vistaequitypartners.com . Follow Vista on LinkedIn, @Vista Equity Partners , and on X, @Vista_Equity .