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	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O
2		Logistics Stuff		Content Stuff		Promotion Time!				Final Push!
3		Month 6	Month 5	Month 4	Month 3	Week 8	Week 7	Week 6	Week 5	Week 4	Week 3	Week 2	Week 1	Day of Event	Post Event

5	Lead	Apply for WordCamp (must have Org, Budget, Spon) Call for Organizers Build Teams Assign Team Leads	Venue options Date options Reserve venue	Verify Approval on Central Confirm vendors Announce Delegate Speak, Spon, Vol communication	Open Early Registration	Delegate Post Creation: why we're excited, what we need, how to help, etc Open Full Registration Get lanyards from Central Vote on Speakers Promote	Promote Speaker info	Keep on Leading your teams	Keep on Leading your teams	Keep on Leading your teams	Keep on Leading your teams	Draft emails to attendees Keep on Leading your teams	Final Venue Walkthrough Final attendee email Pre-event Prep (day before)	Close registration	Rinse and Repeat Send attendee survey Forward lanyards
6	Website	Editorial calendar (blog) Social Media calendar WC website is created	Venue Announcement Collaborate with design for website Call for Speakers/Sponsors/Volunteers Date options Venue options	Launch Website Call for Sponsors on website Call for Speakers on website Call for Volunteers on site Announce	Add Registration to the site.	Update registration if needed. Vote on Speakers Promote	Speaker content is added Promote Speaker info	Sessions content is added Sponsor content is added	Speaker content is added			Publish schedule for the WordCamp on site	Final Venue Walkthrough	Close Registration	Thank you content Survey content
7	Design	Design the logo (if needed) Design the website Consider global branding and collateral	Collborate with Website for launch Date options Venue options	Launch Website Announce	Collaborate with SWAG on design	Vote on Speakers Promote	Promote Speaker info		Design Badge/Name Tag Design print signs (w/ Venue/Lead)			Finalize badge/name tag order Order any print signs (do this earlier if needed)	Hang yo' signs Final Venue Walkthrough
8	Budget	Prelim budget template for your city Collab w/ Food & Venue for quotes	Venue options Finalize budget Budget approval Choose dates	Announce Be a budget wrangler	Deposit on venue Review all contracts Continue to wrangle budget	Vote on Speakers Promote Review all contracts Continue to wrangle budget	Promote Speaker info Review all contracts Continue to wrangle budget	Coordinate on Speaker gifts Coordinate on SWAG Review all contracts Continue to wrangle budget	Review all contracts Collect vendor invoices Continue to wrangle budget	Review all contracts Collect vendor invoices Continue to wrangle budget Check venue contract for pymnts	Collect vendor invoices Coordinate w/ Sponsor Wrangler Coordinate w/ Food/Lead		Collect vendor invoices Coordinate w/ Food/Venue Final Venue Walkthrough	Approve emergency funds	Confirm invoice payments Balance budget
9	Speakers	ID topics for the year Create intro slide (w/ Design if needed)	Date options Venue options	Announce ID basic A/V needs Call for Speakers on website Reach out for local speakers Poll community for wanted speakers	Anonymize submissions Tell speakers what's up Prepare Speaker Review panel	Vote on Speakers Notify speakers not selected Notify selected speakers (tkt code, location, A/V release, +1?) Publish Speakers on site Promote	Send Intro slide to Speakers Request slides from speakers by 4 wks out Announce Speakers Ask Speakers to promote Promote Speaker info	Request Speaker Bios/posts Publish Sessions on site Order Speaker gifts Announce sessions	Publish Speaker bios/posts	Publish Schedule Announce Schedule Remind speakers to promote Speaker dinner save the date Review speaker slides	ID Special A/V needs Receive A/V releases Gather any remaining slides Offer speaker mentorship	ID Speaker Wrangler team (w/ Vol) Communicate with speakers about schedule for wkend Communicate about travel needs (flight info, hotel info, A/V being used, venue setup) Get speaker contact info Communicate about speaker dinner	Final Venue Walkthrough	Speaker Wrangling	Thank You Emails
10	Sponsor	Invoice/Receipt Training List previous Sponsors	Sponsorship Levels Sponsor content (call, packs) Date options Venue options	Call for Sponsors on website In-kind donation content Sponsor pack content Contact Community Sponsors. Announce Create template email communication	Draft Sponsorship posts	ID day-of vendor pymnts Vote on Speakers Promote	Ask Sponsors if they have any SWAG Promote Speaker info	Publish Sponsors		Receive SWAG from sponsors Send coupon codes		Communicate about venue setup Talk about sponsor dinner (if needed)	Final Venue Walkthrough	Sponsor Wrangling	Sponsor Thank Yous
11	Volunteer		Volunteer Website Content Date options Venue options	Announce Call for Volunteers On site Add volunteer descriptions	Find Vol orientation venue	Vote on Speakers Promote	Promote Speaker info	Assign Volunteer roles Use Volunteer Spreadsheet/Grid		Finalise Volunteer Roles Confirm Volunteers Send coupon codes		Email Vols re Orientation Finalize Vol schedule	Volunteer Orientation Final Venue Walkthrough	Run registration	Thank You Emails
12	SWAG	ID swag opportunities	Find SWAG vendors Date options Venue options	Get Quotes from SWAG vendors select vendors Announce	Design SWAG using approved assets	Finalize SWAG Vote on Speakers Promote	Promote Speaker info	Order SWAG (or whenever would get it to you on time)!		SWAG bags Coordinate with Sponsor Wrangler		Coordinate with Vol Wrangler for SWAG bags (if needed)	Final Venue Walkthrough		Thank You Emails
13	Venue Logistics		Which rooms are used			Vote on Speakers Promote	Promote Speaker info						Final Venue Walkthrough Finalize venue plans Check schedule Check wifi Adaptors Final payment Checking powerstrips	Venue logistics (catering, AV, staff) Primary contact
14	A/V					Find videographer or request camera kits from Central Vote on Speakers Promote	Promote Speaker info						Inventory camera kits Report any missing items to Central Read documentation on Central Charge and test cameras Final Venue Walkthrough		Get videos on wordpress.tv Pack the cameras Send to next Camp
15	Afterparty					Find venue Vote on Speakers Promote	Promote Speaker info					Confirm venue Confirm food Coordinate with Food/Budget (if needed)	Final Venue Walkthrough
16	Contributer Day					Find venue Vote on Speakers Promote	Promote Speaker info						Confirm Food/Drink (w/ Food) Final Venue Walkthrough
17	Food				Work with Vol Wrangler if orientation food is required	Find caterer ID menu options Don't forget GF, vegan, veggie, etc Vote on Speakers Promote	Promote Speaker info			Place preliminary catering order		Provide final headcount to catering	Pick up outside food (if needed) Confirm Caterer Final Venue Walkthrough	Food Wrangling
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